ITEM: 12.3 ADMINISTRATION - Jean M. Keely, City Engineer
Title
APPROVE JOINT POWERS AGREEMENT WITH THE CITY OF LEXINGTON FOR THE RECONSTRUCTION OF FLOWERFIELD ROAD FROM LAKE DRIVE TO LEXINGTON AVENUE, IMPROVEMENT PROJECT NO. 13-22
Background
At the November 7, 2013 Council meeting, the City Council ordered the preparation of a feasibility report for a joint project with the City of Lexington to reconstruct Flowerfield Road from Lake Drive to Lexington Avenue.
Prior to preparation of the Feasibility Report, a Joint Powers Agreement (JPA) between the the City of Blaine and the City of Lexington has been prepared to clarify such things as division of cost, design, contract administration responsibilities and other miscellaneous details.
The main points of the JPA are as follows:
· All costs for the project, including engineering design, construction inspection and project administration will be split between Blaine and Lexington based on each City's percentage of the front footage along the project corridor.
· Lexington will provide all survey, engineering design, construction inspection and project administration services for the project.
· Blaine staff will be included in determining the general scope and design paramenters of the project and will inspect the construction as necessary to ensure the project meets the City of Blaine standards.
· Both cities shall approve the final design prior to bidding of the project.
It is recommended that both cities share the responsibilities and costs as outlined in the attached JPA. If the JPA is approved by Council, staff will begin to work with Lexington on completing a topographic survey. Information from the topographic survey will then be used to develop the general design parameters of the project, and in particular the parameters of what will be needed for the storm sewer system. Once the general design parameters are outlined and understood, staff will begin preparation of a Feasibility Report.
Recommendation
By motion, approve the resolution.
Body
WHEREAS, the City of Lexington and the City of Blaine desire to jointly cause the improvements of reconstructing Flowerfield Road from Lake Drive to Lexington Avenue for the benefit of the traveling public; and
WHEREAS, Minnesota Statutes Section 471.59 authorizes the City of Blaine to enter into an agreement with the City of Lexington to provide for the reconstruction of Flowerfield Road from Lake Drive to Lexington Avenue for the joint exercise of powers common to each; and
WHEREAS, the Joint Powers Agreement details the responsibilities of the City of Lexington and the City of Blaine as to the requirements and obligations for construction, costs, design services, project administration and related activities of the Project.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Blaine as follows:
1. The Joint Powers Agreement, between the City of Lexington and the City of Blaine, for the Reconstruction of Flowerfield Road from Lake Drive to Lexington Avenue in the Cities of Blaine and Lexington is hereby approved.
2. The Mayor and the City Manager are hereby authorized and directed to execute said agreement, and any amendments, and thereby assume for and on behalf of the City of Blaine all of the contractual obligations contained therein.
PASSED by the City Council of the City of Blaine this 1st day of May, 2014.