ADMINISTRATION - Dan Schluender - City Engineer
Title
AUTHORIZE THE MAYOR AND CITY MANAGER TO ENTER INTO A CONTRACT WITH BOLTON & MENK FOR PROFESSIONAL ENGINEERING SERVICES FOR THE 2021 POLK STREET AREA RECONSTRUCTION, PROJECT NO. 19-16
Background
On October 10, 2019 Council initiated the 2021 Polk Street Area Reconstruction, Project No. 19-16. The project was scheduled to be designed in 2020 and constructed in 2021.
The Engineering Department had requested proposals from four local engineering firms for preliminary design, preparation of feasibility report and final design for the project. After review of all proposals, Bolton & Menk, Inc. was awarded a contract for preliminary design, preparation of a feasibility report and final design for the project at the same October 10, 2019 City Council meeting. At that time it was stated that after completion of the final design and upon authorization for bidding, a contract for construction services would be negotiated with Bolton & Menk, Inc.
The Engineering Department recently requested and received a proposal for construction services for the 2021 Polk Street Area Reconstruction from Bolton & Menk, Inc. in the amount of $289,125.00. Staff has reviewed this proposal and determined that the fees are justified and reasonable. City Council is also asked to approve a 10% contingency to bring the total project budget to $318,038.00.
This project will be funded through proposed project assessments, Pavement Management Program funds, State Aid Funds and Public Utility funds.
Recommendation
By motion, authorize the Mayor and City Manager to enter into a contract with Bolton & Menk in the amount of $289,125.00 for construction services for the 2021 Polk Street Area Reconstruction project, Improvement Project No. 19-16. In addition, authorize a 10% contingency to bring the total project budget to $318,038.00 and authorize the Director of Public Works to sign all change orders up to the authorized project budget amount.