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File #: MO 20-97    Version: 1 Name: Accept Professional Svcs Proposal for 99th Ave/101st Ave Rehabilitation, I/P 20-08
Type: Motion Status: Passed
File created: 9/21/2020 In control: City Council
On agenda: 9/21/2020 Final action: 9/21/2020
Title: AUTHORIZE THE MAYOR AND CITY MANAGER TO ENTER INTO A CONTRACT WITH BOLTON & MENK FOR PROFESSIONAL ENGINEERING SERVICES FOR THE 99TH AVENUE/101ST AVENUE REHABILITATION, PROJECT NO. 21-08
Sponsors: Dan Schluender
Attachments: 1. Location Map

ADMINISTRATION - Dan Schluender - City Engineer

 

Title

AUTHORIZE THE MAYOR AND CITY MANAGER TO ENTER INTO A CONTRACT WITH BOLTON & MENK FOR PROFESSIONAL ENGINEERING SERVICES FOR THE 99TH  AVENUE/101ST AVENUE REHABILITATION, PROJECT NO. 21-08

 

Background

For the past two years, Bolton & Menk, SEH and WSB have been engineering consulting firms in the City’s pool selected to complete feasibility reports, engineering design and construction observation work for the 2019 and 2020 Pavement Management Program (PMP) projects.  Due to the high quality of professional services that the three firms have provided the City, staff is recommending continuing to use each of the three firms for one of the three 2021 PMP projects which have now been initiated.   The Engineering Department recently requested each firm provide proposals on two of the three projects to ensure the proposals were competitive.

 

Bolton & Menk and WSB were selected to submit proposals for the preliminary design and feasibility report preparation for the 99th Avenue/101st Avenue Rehabilitations project, Project No. 20-08.  The proposals were as follows:

 

•                     Bolton & Menk - $35,810.00

•                     WSB - $37,246.00

 

Staff is recommending that Bolton & Menk be chosen as the consultant to complete the 99th Avenue/101st Avenue Rehabilitations project, Project No. 20-08 based on their proposal in the amount of $35,810.00.  Staff has reviewed this proposal and determined that Bolton & Menk has a thorough understanding of the project, the fees are justified and reasonable and are consistent with the fees from the 2020 engineering consultant contracts. 

 

Council is also asked to approve a 10% contingency to bring the total project budget to $39,400.00. 

 

This project will be funded through proposed project assessments, Pavement Management Program funds, Municipal State Aid funds and Public Utility funds.

 

Recommendation

By motion, authorize the Mayor and City Manager to enter into a contract with Bolton & Menk in the amount of $35,810.00 for preliminary design and preparation of a feasibility report for the 99th Avenue/101st Avenue Rehabilitation project, Improvement Project No. 21-08.   In addition, authorize a 10% contingency to bring the total project budget to $39,400.00 and authorize the Director of Public Works to sign all change orders up to the authorized project budget amount.