ADMINISTRATION - Jon Haukaas, Director of Public Works
Title
AUTHORIZE THE MAYOR AND CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES CONTRACT WITH SHORT ELLIOT HENDRICKSON, INC. FOR WATER TOWER REHABILITATION PROJECT MANAGEMENT SERVICES
Background
The City requested Proposals from several firms to perform Project Engineering, Management, and Construction Oversight for the rehabilitation of the Hamline Ave Water Tower (#3), the Lexington Ave Water Tower (#4), and the Sunnyside Park Reservoir. The request included the inspection reports conducted within the past two years and for the submitting firms to provide their best teams, and estimated cost, and past experience so that the City could make a qualification based selection.
Proposals were received from three firms. Staff has reviewed the qualifications of the proposed staff from each, relevant project experience, and estimated hours and proposed fee to complete the coordination of the project from design through construction.
Staff is recommending the City award the contract to Short Elliot Hendrickson, Inc. (SEH) at a not-to-exceed fee of $61,960.00. SEH conducted the inspection of each of these facilities and is therefore already very knowledgeable of the conditions of each site. The staff proposed is highly qualified including several with highest level of Coating Inspection Certification. The proposal shows they have a clear understanding of the time necessary to provide a successful project through to completion.
The two additional proposals were received from the firms Bolton & Menk, Inc. and WSB. While the proposal from Bolton & Menk was the lowest cost at $38,025, they had estimated only 30 hours of project management and oversight time involved with the project. Staff strongly believe that is not sufficient to deliver a successful project. The proposal from WSB included a proposed fee of $125,598.00 and provided no additional value when compared to the others.
Financial Impact
The project has been budgeted in the Water Enterprise Fund. A component of the contract will include providing a better estimate of the actual costs to perform the improvements.
Recommendation
By Motion, adopt the Resolution.
Body
WHEREAS, the City of Blaine desires contract for work to repair and clean several of our water storage facilities; and
WHEREAS, the City received proposals for professional services to perform project management, contractor coordination, and inspection services related to this work, and
WHEREAS, a review of the proposals showed that the proposal from SEH, Inc. provides the best value to the City’s needs, and
WHEREAS, sufficient funding exists through the Water Enterprise Fund reserves for this contract.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Blaine authorize the Mayor and City Manager to enter into a contract with SEH, Inc. in a not-to-exceed amount of $61,960.00.
BE IT FURTHER RESOLVED by the City Council of the City of Blaine that, where allowed, the City intends and reasonably expects to reimburse itself for the payment of this contract out of the proceeds of a borrowing (general obligation water revenue bonds) to be made by the City after the date of payment of the expenditures.
PASSED by the City Council of the City of Blaine this 9th day of September, 2020.