ADMINISTRATION- Bob Therres, Public Services Director/Asst. City Manager
Title
AUTHORIZE MAYOR AND CITY MANAGER TO ENTER INTO CONTRACT WITH SCHWICKERT’S FOR EMERGENCY REPAIRS TO ROOFS AT WATER TREATMENT PLANT #1 AND WATER TREATMENT PLANT #2 IN THE AMOUNT OF $164,000
Background
Last fall the city entered into an agreement with Schwickert’s to replace the storm damaged metal roofs on Water Treatment Plants #1 and #2. The costs for these repairs are covered by insurance. When Schwickert’s started taking the metal roof off WTP #1 they noticed that there was existing water damage to the decking and insulation. The damage is such that we will be back doing repairs to the roofs in a few years and wasting the cost of replacing the metal roof.
City building inspection staff has been at the job site and agrees with the assessment from the contractor and agrees with the proposal to repair the roof. The repair for WTP #1 will cost $47,225, while the repairs at WTP #2 will be $105,685, and if you add a 7% contingency, the total cost will be $164,000.
Schwickert’s bid is using prices they were awarded as part of a cooperative purchasing group, which means these prices have been through a competitive bid process. Attached is a memo from our City Attorney, stating that this work is considered emergency work and can be awarded with just the one bid.
Our insurance company, League of Minnesota Cities Insurance Trust (LMCIT) has indicated that these repairs are not covered repairs; we have submitted some additional information and are still awaiting the final determination. The funds for these repairs would need to come from the water utility fund.
Recommendation
Authorize the Mayor and City Manager to enter into contract with Schwickert’s in an amount not to exceed $164,000 for the emergency repairs to WTP #1 and WTP #2.