ADMINISTRATION - Jon Haukaas, Director of Public Works
Title
ACCEPT BID FROM HOFFMAN & MCNAMARA CO. IN THE AMOUNT OF $228,834 FOR THE 109TH AVE NE & RADISSON RD NE LANDSCAPE MEDIAN IMPROVEMENT PROJECT NO. 18-19
Background
Bids were received at 10:00 AM, April 23, 2019 for Project No. 18-19. A total of three bids were received ranging from $228,834 to $306,899. The Engineer’s estimate for construction and the three lowest bidders are as follows:
|
Engineer’s Estimate - Construction Cost |
$201,035.00 |
|
Hoffman & McNamara Co. |
$228,834.00 |
|
Mickman Brothers, Inc. |
$298,683.00 |
|
G Urban Companies, Inc. |
$306,899.00 |
Bids have been checked and tabulated, and it has been determined that Hoffman & McNamara Co. of Hastings Minnesota is the lowest bidder. The Engineering Department has worked with Hoffman & McNamara Co. on previous contracts, specifically the landscaping for 105th Ave. Staff recommends the low bid be accepted and a contract entered into with Hoffman & McNamara Co.
City Council is also asked to approve an additional $20,000 for City maintenance staff to replace control boxes located along the project, plus a 10% contingency to bring the total project budget to $307,000. The funding source for this project is the General Fund. Based on the project’s original conceptual layout and cost estimates, Council appropriated $215,000 for this project. Thus a budget amendment appropriating $92,000 from General Fund reserves to supplement the existing $215,000 previously approved in the 2019 budget will need to be approved to cover the increased scope of the project.
Recommendation
By motion, adopt the resolution.
Body
WHEREAS, pursuant to advertisement for bids for Improvement Project No. 18-19, said bids were received on April 23, 2019, opened and tabulated according to law, and the following three lowest bids were received complying with the advertisement:
|
Hoffman & McNamara Co. |
$228,834.00 |
|
Mickman Brothers, Inc. |
$298,683.00 |
|
G Urban Companies, Inc. |
$306,899.00 |
AND WHEREAS, Hoffman & McNamara Co. of Hastings, Minnesota is the lowest responsible bidder; and
WHEREAS, sound budgeting principles promote appropriating necessary funds required to accomplish approved objectives; and
WHEREAS, sound budgeting principles also promote providing for contingencies and unforeseen emergencies so as to not prevent objectives from being met; and
WHEREAS, appropriations were made in 2019 sufficient for anticipated activity; and
WHEREAS, evolving priorities have exceeded what was originally anticipated resulting in proposed expenditures exceeding budgeted appropriations in the General Fund; and
WHEREAS, the City desires to improve the appearance of the medians along 109th Ave NE and Radisson Road; and
WHEREAS, the Anoka County Highway Department will approve the work as long as it meets certain requirements; and
WHEREAS, the conceptual designed prepared so far meets those requirements of the Anoka County Highway Department; and
WHEREAS, the City of Blaine and the Anoka County Highway Department stand to gain significant direct benefit from the results of the study; and
WHEREAS, a budget of $307,000 has been determined to be necessary to complete the proposed work; and
WHEREAS, a budget of $215,000 has been previously approved in the 2019 budget; and
WHEREAS, contingency funds are on-hand and available for use in 2019.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Blaine as follows:
1. The City Council of Blaine amends the 2019 General Fund Budget and appropriates $92,000 from the City’s General Fund reserves to fund the construction of the 109th Ave & Radisson Road Median Improvement Project, and authorizes the City Manager to implement these amendments in the budget as follows:
Public Works Department, Streets Division
• $92,000 - Maintenance-Other Improvements 101.50.530.533.5305-4345
2. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Hoffman & McNamara Co. for the designated improvements in the amount of $228,834.00.
3. An additional $20,000 is hereby approved for the replacement of irrigation control boxes along the project.
4. A 10% contingency is hereby approved to bring the total project budget to $307,000 and the Director of Public Works is hereby authorized to sign all change orders up to the authorized project budget amount.
5. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bonds submitted with their bids, except the three lowest bidders. When a contract is duly executed, the bid bonds of the two remaining unsuccessful bidders will be returned. The bid bond of the successful bidder will be retained until the performance and payment bonds have been executed and approved, after which the bid bond will be returned.
PASSED by the City Council of the City of Blaine this 6th day of May, 2019.