ADMINISTRATION - Jean M. Keely, City Engineer
Title
AUTHORIZE CITY MANAGER TO ENTER INTO FIVE-YEAR CONTRACT WITH E.G. RUD & SONS, INC. FOR STORMWATER POND SURVEYS
Background
Since 2008 the City has surveyed its stormwater ponds to determine the need for maintenance excavation. Twenty percent of the ponds are surveyed each winter under frozen conditions to facilitate the ease of working over the water. E.G. Rud & Sons, Inc. has performed the work with their bid being the lowest in each of the past two five year cycles. Deliverables included hard copy and electronic copy of the surveys for each pond.
The city has been divided into five regions with about 54 ponds in each region. All ponds have been surveyed twice providing a base of data. Ensuing surveys will be compared to the previous work to see if pond depths have changed to a point where excavation is necessary. This enables the city to be compliant with the requirements of the MS4 permit.
E.G. Rud has provided a proposal with a per pond cost for the next five year cycle of surveys. The average cost per year over the five year period is $29,196 and is included in the stormwater budget approved by Council for 2017. E.G. Rud has typically come in under budget each year in the past. The experience, familiarity and base line work compiled in the past ten years by E. G. Rud will provide the City with the most accurate and cost efficient data collection over the course of the next five years.
We are asking to extend the contract with E.G. Rud for the next five year cycle of surveys to build on their experience on this project and ensure consistency and accuracy with the end product.
Recommendation
By motion, authorize the City Manager to enter into a contract with E.G. Rud & Sons, Inc. for the next 5 year cycle (2018 - 2022) of stormwater pond surveys.