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File #: MO 13-149    Version: 1 Name: Contract SEH for 125th Avenue Reconstruct
Type: Motion Status: Passed
File created: 12/5/2013 In control: City Council
On agenda: 12/5/2013 Final action: 12/5/2013
Title: AUTHORIZE CITY MANAGER TO ENTER INTO CONTRACT WITH SHORT ELLIOTT HENDRICKSON INC. IN THE AMOUNT OF $450,639 FOR PRELIMINARY AND FINAL DESIGN FOR THE RECONSTRUCTION OF 125TH AVENUE (CSAH 14) FROM RADISSON ROAD (CSAH 52) THROUGH HARPERS STREET, IMPROVEMENT PROJECT NO. 13-14
Sponsors: Jean Keely
Attachments: 1. Location Map - 125th Ave.pdf
Related files: WS 13-52, RES 13-102, RES 13-195
ITEM:         12.3         ADMINISTRATION - Jean M. Keely, City Engineer
 
Title
AUTHORIZE CITY MANAGER TO ENTER INTO CONTRACT WITH SHORT ELLIOTT HENDRICKSON INC. IN THE AMOUNT OF $450,639 FOR PRELIMINARY AND FINAL DESIGN FOR THE RECONSTRUCTION OF 125TH AVENUE (CSAH 14) FROM RADISSON ROAD (CSAH 52) THROUGH HARPERS STREET, IMPROVEMENT PROJECT NO. 13-14
 
Background
At the March 7, 2013 Council Workshop, Council considered a potential Harpers Street improvement project at the intersection with 125th Avenue (CSAH 14).  The discussion on the intersection of Harpers Street and 125th Avenue was precipitated by the developments occurring within the Harpers Street corridor.  Currently the northern leg of the Harpers Street intersection with 125th Avenue has not been improved as the abutting properties have not yet developed and there is a need for additional right-of way.  At the request of the City, the intersection was reviewed this spring by Anoka County for traffic numbers and warrants for traffic signal installation may be met.
 
On June 6, 2013, Council initiated a project and ordered preparation of a Feasibility Report that would define the project scope, right of way acquisition, and intersection improvements including a possible traffic signal system and median on Harpers Street and 125th Avenue along with sidewalk and trail.  
 
At the September 12, 2013 Council Workshop, staff reported on a meeting that was held with the Anoka County Highway Department.  The County had an improvement project scheduled for construction in 2016 from Radisson Road through Harpers Street.  The County offered to move their project to 2015 if the City could front the cost of hiring a consultant to perform preliminary and final design for a combined project.  The Council authorized staff to request proposals for preliminary and final design services.
 
The Engineering Department requested proposals for preliminary and final design for the reconstruction of 125th Avenue from Radisson Road through Harpers Street and five proposals were received.  After review of the five proposals, staff recommends acceptance of the proposal from Short Elliott Hendrickson in the not-to-exceed amount of $450,639.    
 
Temporary funding for this contract will be our internal Municipal State Aid construction funds and permanent funding for construction will be Municipal State Aid street funds and developer escrows. A Joint Powers Agreement with Anoka County will be brought back to City Council for approval prior to this project moving forward to construction.
  
 
Recommendation
By motion, authorize the City Manager to contract with Short Elliott Hendrickson Inc. in the not-to-exceed amount of $450,639 for preliminary and final design for the reconstruction of 125th Avenue from Radisson Road through Harpers Street.