ADMINISTRATION - Joe Huss, Finance Director
Title
ADOPT 2020 FACILITIES MANAGEMENT FUND BUDGET
Background
Council has reviewed the 2020 Facilities Management Budget at three previous Workshops - November 18, December 2, and December 9. At the November 18 Workshop Council had some questions regarding staffing and facilities management. Staff clarified those issues for council at the December 2, 2019 workshop and, in addressing council’s concerns, reduced the expenditure budget by $50,840. That budget was reviewed with Council at the December 9 Workshop and is the budget that is attached and recommended for approval.
To review with council, the facilities managed under this fund include city hall and attached garages, public works and the public works cold storage facility, the police training facility and the Mary Ann Young Center. With the adjustments, operating expenditures in the 2020 proposed facilities budget are up 3.5% with the most notable change from 2019 being the additional space to be maintained in the new Mary Ann Young Center. Internal fees have likewise increased, but, again, most of the increase is due to the increased space to be maintained at the MAYC.
Proposed capital spending totals $155,550 and includes $50,000 for additional video security at the public works building as well as $15,000 for masonry work at the public works cold storage facility. At city hall there is $13,500 appropriated for exterior caulking work as well as $26,400 for scheduled replacement of HVAC components. Also in the proposed budget is $50,000 for sealcoating the public and police parking lots at city hall.
While the 2020 budget maintains an adequate fund reserve heading into 2021, there are a number of deferred capital expenses that will need to be addressed over the remaining four years of the five-year plan. Staff will be seeking council’s direction to reprioritize the plan so as to maintain the fund’s financial viability.
Recommendation
By motion, approve the following resolution.
Body
WHEREAS, a proposed Facilities Maintenance Fund Budget for the fiscal year commencing January 1, 2020 has been prepared by the City Manager; and
WHEREAS, the City Council has examined, studied, and reviewed said proposed Facilities Maintenance Fund Budget; and
WHEREAS, the City Council has, after due consideration and deliberation, made such amendments and adjustments in the proposed Facilities Maintenance Fund Budget as they consider necessary, desirable, or expedient.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Blaine as follows:
1. That the proposed Facilities Maintenance Fund Budget attached hereto is approved.
2. That the 2020 appropriations attached hereto are approved.
3. That the 2020 funding sources identified and attached hereto are approved, and, if and where indicated, the transfer of excess reserves from the General Fund is approved.
4. That the City Manager is authorized and directed to implement and to administer, within the budgetary funding limits and within adopted City policy and relevant State and City laws and regulations, said approved Facilities Maintenance Fund Budget.
PASSED by the City Council of the City of Blaine this 16th day of December 2019.