ITEM: 11.2 DEVELOPMENT BUSINESS - Bryan K. Schafer, Planning and Community Development Director
Title
APPROVING A SPECIAL EVENT PERMIT TO HOST A TWO DAY MUD RUN ON JUNE 8TH AND 9TH ON THE METRO GUN CLUB PROPERTY AT 10601 NAPLES STREET NE. (CASE FILE NO. 13-0027/BKS)
Schedule of Actions
Background
Mud Games LLC, a local promotions group, has reached an agreement with the Metro Gun Club to hold a two-day obstacle run event. The event would be scheduled for the 2nd weekend in June (8th and 9th) and would be held on the grounds of the Metro Gun Club. The event promoters presented a brief overview of the event at the City Council workshop on March 21st. Based on the City Council discussion it was the Council's consensus to bring the item forward in a public hearing format based on a two-day event.
While a detailed event description is attached the event highlights can be summarized as follows:
· Event is Saturday and Sunday June 8th and 9th . |
· Two separate obstacle courses of 1.5 and 3.1 miles. |
· 6 obstacles for the short course and 12 for the long course. |
· Event hours are from 9:00 am until 4:30 PM with races operated in waves or heats every 30 minutes. |
· All race times are pre-registered with approximately 150-250 participants per wave. |
· 1,500-2,500 participants/spectators will be expected to attend each day. |
· All participant parking will be off-site on open land in the CSM Pheasant Ridge development (off Pheasant Ridge and Lexington Ave). |
· The site will have vendors for food and beverage including beer sales. |
· There will be a small stage for DJ and bands throughout the day. |
· All activities will end at approximately 7:00 PM with the site cleared each evening by 8:30 PM. |
While the nature and scope of this event is somewhat unique and different than other events such as those at the NSC, the process for review and type of event planning needed to successfully operate this event is very similar. Staff has been working with the applicant for several weeks in helping "build" the event management/operational plans that are needed. While some of those operational aspects are not completely worked out in all cases the core of what is needed has been established. If the event is approved by the City Council staff will continue to work with the event to make sure it is operated at a functional and safety level on par with other regional draw events held within the City.
The action being requested by the City Council is the approval of a Special Event Permit rather than a CUP (Conditional Use Permit).
Notice of this meeting was sent to adjacent property owners within a 1,000 foot radius of the site.
Recommendation
By motion, approve the Resolution granting a Special Event Permit.
Attachments
Location Map
Event Narrative
Body
WHEREAS, a event request has been made by the MUD Games, LLC and Metro Gun Club for a Special Event Permit as Case File No. 13-0027; and
WHREAS, the Blaine City Council has reviewed said case on April 18, 2013.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Blaine that a Special Event Permit is hereby approved to allow an outdoor obstacle/fun run known as the Mud Games on June 8th and June 9th, 2013, at the Metro Gun Club (10601 Naples Street) based on the following stipulations:
1. Mud Run event to be operated consistent with the materials and descriptions made part of this application or as subsequently modified by the approved Event Operations Plan.
2. Mud Run, LLC to pay a $1,500 special event fee. Payment to be made within 10 days after City Council approval of event.
3. Event races to begin no earlier than 9:00 AM and to end on or before 5:00 PM.
4. All other event activities to be completed by 7:00 PM and site (event site and off-site parking) to be cleared by 8:30 PM.
5. Alcohol to be sold and distributed at the event is limited to beer. No alcohol is allowed to be brought into the event.
6. Applicant agrees to lower concert noise at the stage from either the band or DJ if requested by Blaine Public Safety.
7. This Special Event is for a two-day event only on June 8 and June 9, 2013.
8. The applicant shall not permit tailgating before, during or after in the leased parking areas (CSM Property).
9. No overnight camping is allowed on either the event site or off-site parking area.
10. At least 30 days prior to the event, the applicant shall prepare and submit to the City of Blaine (Police Department) an acceptable Event Operations Plan to be implemented by the applicant, encompassing at a minimum the following items:
Ø On and off-site litter control |
Ø Emergency medical plan |
Ø Security plan and identification of the experienced command person(s) |
Ø Specific traffic management and off-site parking plan |
Ø Plan to address evacuation and participant safety in case of inclement weather Ø Plan to mitigate adverse impacts on the adjacent business area |
Ø Portable restroom facilities |
11. Applicant to execute a RPS Agreement for use and cost reimbursement of Blaine Public Safety officers. 50% deposit to be made at least 30 days prior to event.
12. All above grade obstacles shall be designed or have plans signed off by a structural engineer.
13. All above grade obstacles shall have installation inspected and certified by a structural engineer.
14. All above grade obstacles will require a building permit.
15. Rice Creek Watershed District approval required prior to the event.
16. The applicant shall operate the event consistent with City codes and State statutes.
17. Mud Games, LLC shall execute a liability waiver to the City and provide necessary liability insurance policy, at liability amounts prescribed by the City's Risk Manager, naming City as additional insured. Document to be in place at least 30 days prior to event.
PASSED by the City Council of the City of Blaine this 18th day of April 2013.