ADMINISTRATION- Jon Haukaas, Director of Public Works
Title
AUTHORIZE MAYOR AND CITY MANAGER TO ENTER INTO CONTRACT WITH CRYSTEEL TRUCK EQUIPMENT FOR REPAIRS TO TRUCK #1241 - 2007 STERLING LT9500 TANDEM AXLE PLOW TRUCK WITH HYDRAULIC HOOKLIFT
Background
The hydraulic “hook truck” lift system on Unit # 1241, a 2007 Sterling LT9500 Tandem Axle truck, failed in late September as staff were moving dumpsters around in preparation for the fall round of street sweeping. The vehicle is currently out of service and cannot meet DOT requirements to be put into service for plowing this winter without repairs.
A “hook truck” system gives this truck the capabilities to change out the box on the back to various different configurations depending on need. This truck carries a V-Box sander in the winter for snow and ice control, it is the only Tandem Axle truck set up for anti-icing (pre-wetting) in the winter, uses a standard dump box for carrying asphalt or aggregate in the summer, and moves multiple leaf dumpsters around the city in the spring and fall. This is a primary heavy truck vehicle for our fleet and the only tandem axle truck with these capabilities.
Crysteel Truck Equipment is the authorized provider on the Minnesota State Contract for repair or the replacement equipment. Their staff has come out to inspect the vehicle and provided estimates for repairs. The inspection revealed a number of related issues with the truck that will need to be addressed in the next few years. The related issues include rust jacking of the frame requiring sandblasting and repainting, pull plate replacement, and hydraulic system replacement including pumps and controls. Parts alone to repair all the identified components totaled over $60,000. This is only slightly less than replacing the hook system with a complete ‘package’ system at approximately $65,000.
Since this truck has on approximately 77,000 miles on the engine and we anticipate that this truck will need to be kept in service for the next 8-10 years, we determined that a replacement hook system and associated repairs is the most economical long term solution for this vehicle.
The total cost for the repairs to the frame, the replacement of the hook system, and installation of new hydraulic controls is $65,723.40. We are recommending an additional 5% contingency to address additional minor repairs.
Recommendation
Authorize the Mayor and City Manager to enter into contract with Crysteel Truck Equipment in an amount not to exceed $69,000 for the repairs to Unit 1241- 2007 Sterling Tandem Axle truck.