City of Blaine Anoka County, Minnesota - File #: ORD 13-2263

• File #: ORD 13-2263
• Version: 2
• Name: Ordinance Amending Sec. 7.10 of the Charter
• Type: Ordinance
• Status: Passed
• File created: 6/6/2013
• In control: City Council
• On agenda: 6/6/2013
• Final action: 6/6/2013
• Title: AN ORDINANCE AMENDING CHAPTER 7, TAXATION AND FINANCE, SEC. 7.10, DISBURSEMENTS; HOW MADE, OF THE CHARTER OF THE CITY OF BLAINE SECOND READING
• Sponsors: Jane M. Cross

Date	Ver.	Action By	Action	Result
6/6/2013	2	City Council	Adopted	Pass
5/16/2013	2	City Council	Postponed
5/2/2013	2	City Council	Postponed
4/18/2013	1	City Council	Introduced, Read, and Placed on File for Second Reading

ITEM:         12.8            ADMINISTRATION - Jane Cross, City Clerk

Title

AN ORDINANCE AMENDING CHAPTER 7, TAXATION AND FINANCE, SEC. 7.10, DISBURSEMENTS; HOW MADE, OF THE CHARTER OF THE CITY OF BLAINE

SECOND READING

Background

The purpose of the proposed ordinance amendment is for updating language in Chapter 7, Sec. 7.10 related to how disbursements are made.  Because the majority of disbursements are currently made through electronic transfers and funds, and not solely by the issuance of a check, it was recommended by the auditors to update our Charter to reflect how business is now done.

The proposed amendment was presented to the Charter Commission on January 28, 2013.  The Charter Commission unanimously recommended adoption of the proposed amendment, related to Chapter 7, Sec. 7.10, by the City Council.

First reading of the Charter Amendment was presented at public hearing on April 18, 2013.  There was no one from the public to speak in favor or against said amendment.

Recommendation

1. By motion approve Ordinance No. 13-2263.

Body

THE CITY OF BLAINE DOES ORDAIN:   (Added portions are underscored and deleted portions are shown in brackets with overstrike.)

Sec. 7.10. - Disbursements; how made.

No disbursement of city funds shall be made except by [such means as allowed in MN statutes] check signed by the city manager and treasurer and [Each disbursement shall] specifying the purposes for which the disbursement is made and the fund from which it is drawn. No such check [payment] shall be issued [made] until there is money to the credit of the fund from which it is to be paid sufficient to pay it together with all outstanding encumbrances upon the fund. No such checks [payment] shall be issued [made] until the claim to which it relates has been supported by a purchase order, payroll, or time sheet[, or contract] approved and signed by the responsible city officer who vouches for its correctness and reasonableness. The city manager[, or the city manager's appointed delegate,] shall note on each contract requiring the payment of money by the city the particular fund out of which it is to be paid. The council may by ordinance make further regulations for the safekeeping and disbursement of the funds of the city.

INTRODUCED AND READ in full the 18th day of April 2013.

PASSED by the City Council of the City of Blaine this 6th day of June 2013.