ADMINISTRATION - Joe Huss, Finance Director
Title
APPROVE PAYMENT TO SOFTWARE HOUSE INTERNATIONAL FOR MICROSOFT ENTERPRISE AGREEMENT ANNUAL LICENSING RENEWAL AND AUTHORIZE AMENDING THE 2018 GENERAL FUND BUDGET
Background
Council is asked to approve the 2018 payment of $32,307 for the above referenced contract pursuant to the Blaine City Charter section 6.05, which requires City Council approval of all purchases or contracts in excess of $20,000.
With regard to the agreement, the City is completing the third year of a three-year Enterprise Agreement with Microsoft, and is now, per the agreement, required to pay for additional licenses obtained in the three years of the contract. The licensing includes PC operating system support, Microsoft Office, network connectivity licensing, server licenses, as well as other specific licensed products. Sufficient funds are on hand to pay for this licensing.
Recommendation
By motion, approve the payment and adopt the following resolution amending the 2018 General Fund Budget.
Body
WHEREAS, Sound budgeting principles promote appropriating necessary funds required to accomplish approved objectives; and
WHEREAS, Sound budgeting principles also promote providing for contingencies and unforeseen emergencies so as to not prevent objectives from being met; and
WHEREAS, Appropriations were made in 2018 sufficient for anticipated activity; and
WHEREAS, it is anticipated that actual activity and evolving priorities will cause expected expenditures to exceed originally budgeted appropriations in certain divisions within the General Fund; and
WHEREAS, contingency funds are on-hand and available for use in 2018;
NOW THEREFORE BE IT RESOLVED that the City Council of Blaine amends the 2018 General Fund Budget, and authorizes the City Manager to implement these amendments in the budget as follows:
• EXPENDITURES:
• Finance Department, Information Technology Division
o $30,000 - Maintenance - Computers and Software, 101.30.330.331-4343
PASSED by the City Council this 20th day of December 2018.