ADMINISTRATION - Cathy Sorensen, City Clerk
Title
CONSIDER SPECIAL EVENTS LICENSE FOR THE 2018 JOYFUL NOISE FAMILY FEST LOCATED AT THE NATIONAL SPORTS CENTER, 1700 105TH AVENUE NE
Background
Samuel Cook, applicant for Joyful Noise Family Fest, has filed an application for a Special Events License to hold an outdoor family Christian music festival at the National Sports Center, 1700 105th Avenue NE on Friday, June 8, 2018 from 5:00 p.m. to 10:30 p.m. and Saturday, June 9, 2018 from 10:00 a.m. to 10:30 p.m.
Mr. Cook has deposited with the City a $100 license fee, a $500 deposit fee and will provide a current certificate of insurance with the City as additional insured prior to the event. The Special Event license is contingent on receiving food and beverage licenses that cover the date of the event.
A background check for Mr. Cook has been completed by the Police Department and no problems or complaints are on file. Approximately 18,000 spectators are expected at the event.
Similar to the applicant’s past Joyful Noise events staff is recommending including the following conditions if approved:
1. Concert event to be operated consistent with the materials and descriptions made part of this application
2. Concert daily attendance to be limited to not more than 18,000 tickets
3. Concerts to begin no earlier or end no later than times approved by City Council
4. No alcohol to be sold, distributed or brought into the event
5. Applicant agrees to abide by the noise management plan and will lower concert noise at the stage if requested by Blaine Public Safety
7. The applicant shall not permit tailgating before, during or after the event
8. No overnight camping is allowed
9. No later than Friday, September 29, applicant shall prepare and submit to the City of Blaine (Police Department) an acceptable operations plan to be implemented by the applicant, encompassing at a minimum the following items:
Ø On and off-site litter control
Ø Emergency medical plan
Ø Security plan and identification of concert experienced command person
Ø Final traffic management plan for event
Ø Final parking plan for event
Ø Plan to mitigate adverse impacts on the adjacent business area
Ø Portable restroom facilities
Ø Barricade plans
10. The applicant shall operate the events consistent with City codes and State statutes
11. Any additional conditions will be included on the final license document and communicated to the applicant
Because of the 105th Avenue reconstruction project and the fact that we will not fully know the project’s status or road conditions until closer to event time next year, staff is recommending Council consider the following:
1. Applicant to outline a shuttle plan with NSC, Anoka County Airport and/or local high school(s) to address decreased onsite parking due to the new elementary school
2. Due to the size of the event and construction activity parking will be allowed on unimproved parking areas
Recommendation
By motion, consider a Special Events License for the 2018 Joyful Noise Family Fest located at the National Sports Center, 1700 105th Avenue NE.