ADMINISTRATION - Jean M. Keely, City Engineer
Title
AUTHORIZE CITY MANAGER TO ENTER INTO FIVE-YEAR CONTRACT WITH E.G. RUD & SONS, INC. IN THE AMOUNT OF $118,800 IN ACCORDANCE WITH PROPOSAL DATED APRIL 27, 2017 FOR STORMWATER POND SURVEYS
Background
Since 2008 the City has surveyed its stormwater ponds to determine the need for maintenance excavation. Twenty percent of the ponds are surveyed each winter under frozen conditions to facilitate the ease of working over the water. E.G. Rud & Sons, Inc. has performed the work with their bid being the lowest in each of the past two five year cycles. Deliverables included hard copy and electronic copy of the surveys for each pond.
The city has been divided into five regions with about 54 ponds in each region. All ponds have been surveyed twice providing a base of data. Ensuing surveys will be compared to the previous work to see if pond depths have changed to a point where excavation is necessary. This enables the city to be compliant with the requirements of the MS4 permit.
At the March 16, 2017 Council meeting, staff was directed to put out a request for proposal for this work. A Request for Proposal (RFP) was sent out to three (3) prospective bidders with responses from all three (3) interested contractors. The contractor who is awarded the project will continue to survey 20% or approximately 54 ponds each for year for the next five years. Proposals were reviewed by staff and were evaluated on completeness of the proposed scope of work, expertise and experience with this type of project, and project cost.
The contractors and their proposed costs are:
E. G. Rud & Sons, Inc. $118,800.00
Pioneer Engineering $185,000.00
Carlson McCain $222,750.00
It is recommended that the City enter into a contract with E.G. Rud & Sons, Inc. for the next five-year cycle of surveys to build on their experience on this project and ensure consistency and accuracy with the end product.
Recommendation
By motion, authorize the City Manager to enter into a contract with E.G. Rud & Sons, Inc. for the next 5-year cycle (2018 - 2022) of stormwater pond surveys.