ADMINISTRATION - Jean M. Keely, City Engineer
Title
INITIATE PROJECT, ORDER PREPARATION OF FEASIBILITY REPORT AND APPROVE JOINT POWERS AGREEMENT WITH THE CITY OF LEXINGTON FOR THE RECONSTRUCTION OF RESTWOOD ROAD AND FLOWERFIELD ROAD FROM NAPLES STREET TO NORTH HIGHWAY DRIVE, IMPROVEMENT PROJECT NO. 16-12
Background
The City of Lexington has expressed a desire to do a joint project with the City of Blaine to reconstruct Restwood Road and Flowerfield Road from Naples Street to North Highway Drive. Both roads have deteriorated to a point where a full reconstruction is needed. Under the proposed project, both roads would be reconstructed with concrete curb and gutter and storm sewer.
A Joint Powers Agreement (JPA) between the the City of Blaine and the City of Lexington has been prepared to clarify such things as division of cost, design, contract administration responsibilities and other miscellaneous details.
The main points of the JPA are as follows:
• All costs for the project, including engineering design, construction inspection and project administration, but not including driveway construction, will be split between Blaine and Lexington based on each City’s percentage of the front footage along the project corridor. The City of Lexington has significantly more driveways on the two streets so all construction costs for driveways will be paid for by the City that the driveway is located in.
• Lexington will provide all survey, engineering design, construction inspection and project administration services for the project.
• Blaine staff will be included in determining the general scope and design paramenters of the project and will inspect the construction as necessary to ensure the project meets the City of Blaine standards.
• Both cities shall approve the final design prior to bidding of the project.
It is recommended that both cities share the responsibilities and costs as outlined in the attached JPA. If the JPA is approved by Council, staff will begin to work with Lexington on completing a topographic survey. Information from the topographic survey will then be used to develop the general design parameters of the project. Once the general design parameters are outlined and understood, staff will begin preparation of a Feasibility Report.
The City of Blaine portion of the proposed project would be funded by utilizing assessments to benefitting property owners and Pavement Management funds.
If approved, this resolution inititates the proposed reconstruction of the Restwood Road and Flowerfield Road project, approves the JPA between the Cities, and orders preparation of a feasibility report.
Recommendation
By motion, approve the resolution.
Body
WHEREAS, the City of Lexington and the City of Blaine desire to jointly cause the improvements of reconstructing Restwood Road and Flowerfield Road from Naples Street to North Highway Drive for the benefit of the traveling public; and
WHEREAS, Minnesota Statutes Section 471.59 authorizes the City of Blaine to enter into an agreement with the City of Lexington to provide for the reconstruction of Restwood Road and Flowerfield Road from Naples Street to North Highway Drive for the joint exercise of powers common to each; and
WHEREAS, the Joint Powers Agreement details the responsibilities of the City of Lexington and the City of Blaine as to the requirements and obligations for construction, costs, design services, project administration and related activities of the Project; and
WHEREAS, it is proposed to assess the benefitted properties for all or a portion of the costs of the improvements, pursuant to Minnesota Statutes Chapter 429.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Blaine as follows:
1. The proposed improvements are hereby referred to the City Engineer to provide the Council with a Feasibility Report and to advise the Council in a preliminary way as to whether the proposed improvements are necessary, cost-effective, and feasible, and the estimated cost of the improvements as recommended.
2. The Joint Powers Agreement, between the City of Lexington and the City of Blaine, for the Reconstruction of Restwood Road and Flowerfield Road from Naples Street to North Highway Drive in the Cities of Blaine and Lexington is hereby approved.
3. The Mayor and the City Manager are hereby authorized and directed to execute said agreement, and any amendments, and thereby assume for and on behalf of the City of Blaine all of the contractual obligations contained therein.
PASSED by the City Council of the City of Blaine this 5th day of May, 2016.