ITEM: 12.4 ADMINISTRATION - Jean M. Keely, City Engineer
Title
ACCEPT BID FROM PEARSON BROS., INC. IN THE AMOUNT OF $166,784.34 FOR THE 2012 SEAL COAT PROGRAM (IMPROVEMENT PROJECT NO. 12-02)
Background
Bids were received at 10:00 a.m., March 20, 2012, for Project No. 12-02. A total of three (3) bids were received ranging from $166,784.34 to $186,840.78. The Engineer's estimate for construction and three lowest bidders are as follows:
Engineer's Estimate - Construction Cost |
$167,521.00 |
Pearson Bros., Inc. |
$166,784.34 |
Allied Blacktop Company |
$176,568.26 |
ASTECH |
$186,840.78 |
Bids have been checked and tabulated, and it has been determined that Pearson Bros., Inc. of Hanover, Minnesota is the lowest bidder. The Engineering Department has worked with Pearson Bros., Inc. on previous contracts. I recommend the low bid be accepted and a contract entered into with Pearson Bros., Inc.
City Council is also asked to approve a 5% contingency to bring the total project budget to $175,123.55. The low bid for the seal coat project, including the 5% contingency, is within the amount budgeted.
Recommendation
By motion, approve the resolution.
Body
WHEREAS, pursuant to advertisement for bids for Improvement Project No. 12-02, said bids were received on March 20, 2012, opened and tabulated according to law, and the following three lowest bids were received complying with the advertisement:
Pearson Bros., Inc. |
$166,784.34 |
Allied Blacktop Company |
$176,568.26 |
ASTECH |
$186,840.78 |
AND WHEREAS, Pearson Bros., Inc. of Hanover, Minnesota is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Blaine as follows:
1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Pearson Bros., Inc. for the designated improvements in the amount of $166,784.34.
2. A 5% contingency is hereby approved to bring the total project budget to $175,123.55 and the Public Services Manager is hereby authorized to sign all change orders up to the authorized project budget amount.
3. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bonds submitted with their bids, except the three lowest bidders. When a contract is duly executed, the bid bonds of the two remaining unsuccessful bidders will be returned. The bid bond of the successful bidder will be retained until the performance and payment bonds have been executed and approved, after which the bid bond will be returned.
PASSED by the City Council of the City of Blaine this 5th day April, 2012.