AWARDS - PRESENTATIONS - ORGANIZATIONAL BUSINESS Cathy Sorensen, City Clerk
Title
RECORDING SECRETARY SERVICE ADDENDUM TO THE AGREEMENT FOR 2015
Background
TimeSaver Off-Site Secretarial Service (TOSS) has been recording minutes for City Council meetings since July 1993. In 2000 a formal Recording Secretary Service Agreement was signed and each year thereafter an addendum to the agreement has been submitted for Council approval and the City Manager's signature.
The attached Addendum reflects a 2.0% increase in rates for 2015. If the addendum is approved it will become part of the original contract. The original contract contains a clause that allows either party to cancel this Service Agreement with or without cause upon thirty (30) days written notice.
Currently, TOSS is recording minutes at all City Council meetings, workshops, EDA meetings, Planning Commission, Park Advisory Board, Special Board of Review, and Natural Resources Conservation Board meetings. In addition TOSS covers special workshops and Council meetings as needed and posts approved minutes to Legistar for viewing on the City's webpage for the same hourly rate. The Addendum reflects their fees for all recording services and extends the expiration date to December 31, 2015.
Recommendation
By motion, authorize the City Manager to enter into an Addendum to the original Contract with TimeSaver Off-site Secretarial Service for Recording Secretary Services for 2015.