CONSENT AGENDA - Chris Olson, Police Chief
Title
RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF BLAINE ON BEHALF OF ITS CITY ATTORNEY AND POLICE DEPARTMENT
Background
In order for the Blaine Police Department to conduct law enforcement activities it is often necessary to obtain information and data from entities such as the State of Minnesota/Department of Public Safety’s Bureau of Criminal Apprehension (BCA). Some of the various information systems managed by the State and accessible by the Blaine Police Department include: criminal history information; booking photographs and data; predatory offender information; crime statistics and information; and other systems and data resources. Accesses to this data are necessary for law enforcement and prosecution in order to efficiently and effectively conduct business. Much of the gathering and submitting of this type of data has statutory requirements. In addition, systems such as e-Charging (the electronic creation and submittal of criminal complaints and search warrants through the entire criminal justice system, from police to prosecutor to courts) not only ensure accuracy and security but saves time and resources. Most of the access to these State systems is not any different than what we currently have and our current computers and systems should easily be able to manage any additional access in the future. Additionally, there will be amendments to this Joint Powers Agreement (JPA) for Court Data Services.
The City of Blaine has entered into similar joint powers agreements with the State of Minnesota in the past. This current agreement is the same length in duration, five years; and, with technological advances, allows for more flexibility as programs and systems are created, deleted or changed.
Recommendation
By motion, authorize the Police Chief, on behalf of the City of Blaine and the City of Blaine Prosecutor, to enter into this Joint Powers Agreement with Minnesota Bureau of Criminal Apprehension.
Body
WHEREAS, the City of Blaine on behalf of its Prosecuting Attorney and Police Department desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the City is eligible, including Court Data Services. The Joint Powers Agreements further provide the City with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the City to pay the costs for the network connection.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Blaine as follows:
1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Blaine on behalf of its Prosecuting Attorney and Police Department, are hereby approved. Copies of the two Joint Powers Agreements are attached to this Resolution and made a part of it.
2. That the Chief of Police Christopher Olson or his designee is designated as the Authorized Representative for the Police Department. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, the Blaine Police Support Services Manager is appointed as the Authorized Representative’s designee.
3. That the City of Blaine Prosecuting Attorney Mark Berglund, or his designee is designated as the Authorized Representative for the Prosecuting Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City’s connection to the systems and tools offered by the State. To assist the Authorized Representative for the Prosecuting Attorney with the administration of the agreement, Gretchen Becker is appointed as the Authorized Representative’s designee.
4. That Tom Ryan, the Mayor of the City of Blaine and Clark Arneson, the City Manager, are authorized to sign the State of Minnesota Joint Powers Agreements.
PASSED by the City Council of the City of Blaine this 18th day of February, 2016.