ITEM: 12.9 ADMINISTRATION - Joe Huss
Title
2013 BUDGET AMENDMENT FOR SNOW AND ICE CHEMICALS
Background
As part of the 2013 budget process, $175,000 was appropriated for the purchase of snow and ice chemicals. Given the contractual price, this would be enough to cover a "typical" year that would span portions of two winter seasons. However, there was a greater than expected number of snow/ice events in early 2013, especially late snow falls in March and April, and the $175,000 appropriation is depleted and the account is currently over budget by about $15,000. Staff is requesting $80,000 be appropriated from the General Fund contingency reserve to the Public Works Streets Division chemical supplies account to fund the current deficit and provide for additional 2013 purchases. The appropriation will fund 1,450 tons of chemical supplies - enough to cover the current deficit plus eight to ten snow/ice events through the end of the year. Any supplies that remain in inventory at year-end will be used in 2014 and would serve to reduce 2014 expenditures.
Recommendation
Approve attached resolution
Body
WHEREAS, Sound budgeting principles promote appropriating necessary funds required to accomplish approved objectives; and
WHEREAS, Sound budgeting principles also promote providing for contingencies and unforeseen emergencies so as to not prevent objectives from being met; and
WHEREAS, $175,000 was appropriated in 2013 for the purchase of snow removal supplies and chemicals; and
WHEREAS, the first six months of 2013 produced an inordinate amount of snow and ice causing the depletion of the City's snow management supplies; and
WHEREAS, City staff anticipates the likelihood of eight to ten snow/ice events occurring before the end of 2013, requiring the purchase of additional salt/sand chemical mix at the contractual cost of $80,000;
NOW THEREFORE BE IT RESOLVED that the City Council of Blaine amends the 2013 General Fund Budget, and authorizes the City Manager to re-appropriate $80,000 from the General Fund's contingency reserve to the Public Services Department Street Maintenance Division chemical supplies account, 101.50.530.533.5305-4208.
PASSED by the City Council this 7th day of November 2013.