ADMINISTRATION- Robert Therres, Public Services Manager/Asst. City Manager
Title
APPROVE AND AUTHORIZE CHILLER RENTAL FROM TRANE RENTAL SERVICES FOR CITY HALL
Background
On Thursday, June 28th, the main compressor in our chiller unit (air conditioning) at City Hall failed. It was then determined it could not be repaired. This left the City Hall with less than 50% of our chiller capacity.
Staff is in the process of getting quotes for a new chiller unit, and will be presenting that to Council. While the process is being expedited, staff anticipates the process could take up to three months for a new chiller unit to be ordered, delivered and installed. In the meantime, the City was able to rent a chiller unit that can provide 100% of the air handling needed for City Hall. The cost of this up to three month rental and installation to our building is $51,253.22. As this repair was not anticipated and thus not budgeted, staff is requesting Council approval to amend the budget and allow the use of General Fund contingency to fund the rental expense.
If the chiller is needed less than three months the price is adjusted to the monthly cost.
Recommendation
By motion, authorize the rental of the chiller from Trane Rental Services at a cost not to exceed $51,253.22 and adopt the following resolution amending the 2018 General Fund Budget and approving the use of contingency funds.
Body
WHEREAS, Sound budgeting principles promote appropriating necessary funds required to accomplish approved objectives; and
WHEREAS, Sound budgeting principles also promote providing for contingencies and unforeseen emergencies so as to not prevent objectives from being met; and
WHEREAS, Appropriations were made in 2018 sufficient for anticipated activity; and
WHEREAS, on June 29, 2018 an air conditioning unit at City Hall failed and was deemed unrepairable; and
WHEREAS, staff felt it to be in the best interests of the City to secure and rent an air conditioning unit as a temporary measure; and
WHEREAS, contingency funds are on-hand and available for use in 2018;
NOW THEREFORE BE IT RESOLVED that the City Council of Blaine amends the 2018 General Fund Budget, and authorizes the City Manager to implement these amendments in the budget as follows:
EXPENDITURES:
• Public Services Department, Public Buildings Division
o $51,300 - Other Contractual Services, 101.50.530.532-4399
PASSED by the City Council of the City of Blaine this 12th day of July 2018.