ADMINISTRATION - Jon Haukaas, Director of Public Works
Title
ACCEPT THE JOINT PROPOSAL FROM BARR ENINGEERING CO. AND BOLTON AND MENK, INC. FOR PROFESSIONAL SERVICES FOR DESIGN AND CONSTRUCTION SERVICES OF WATER TREATMENT PLANT NO. 4
Background
A Request for Proposals was openly advertised on the Quest Construction Data Network website for firms to submit proposals for professional services related to the design and construction services for the City of Blaine’s new Water Treatment Plant No. 4.
Written proposals were reviewed by staff from which three firms were asked to present to the selection committee. The presentation included an introduction of their team, their understanding of the project and design approach, experience on similar projects, and key decision points to advance this project. Ranking by the selection committee after the presentations eliminated one firm and very close scoring for the other two.
It was decided to conduct a second discussion with these two firms and request a fee proposal from each to better understand the value being provided to the City. Each proposal offered slightly different services and options. The proposed fees for comparable services on the project were separated by less than 3% as follows:
Barr Engineering Co. / Bolton & Menk, Inc. $1,804,560
Sambatek $1,759,264
Analyzing the proposals for overall value led staff to recommend the team of Barr/BMI to be awarded the contract as having the best proposal based on understanding of the project, suggested project approach, and overall value provided to the City for this project and combined with other on-going work. This recommendation is based on the following factors:
- Existing current knowledge of the Barr/BMI team from doing related water infrastructure work for the City.
- Extensive experience with the MN Dept of Health.
- Detailed Cost Proposal including value engineering options.
- Internal efficiencies from doing multiple related concurrent projects.
- Added value from providing a Master Project Schedule of water projects.
Staff is also recommending approximately $90,000 of the additional optional services be included in the initial award such as 3D modeling, building automation system design, additional architectural design options, garage space design, etc. The total contract cost including approximately 10 % contingency would be $2,080,000.
The project will be funded through the Water Enterprise Fund.
Recommendation
By Motion, adopt the Resolution.
Body
WHEREAS, the City of Blaine desires to construct a new water treatment plant; and
WHEREAS, the City received proposals for professional services to perform design, bidding, and full construction observation services, and
WHEREAS, a review of the proposals showed that the joint proposal from Barr Engineering and Bolton & Menk provides the best value to the City’s needs, and
WHEREAS, sufficient funding exists through the Water Enterprise Fund reserves for this contract.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Blaine authorize the Mayor and City Manager to enter into a contract with Barr Engineering, Inc. for Improvement Project 16-08 in an amount including contingency of $2,080,000.
BE IT FURTHER RESOLVED by the City Council of the City of Blaine that, where allowed, the City intends and reasonably expects to reimburse itself for the payment of this contract out of the proceeds of a borrowing (general obligation water revenue bonds) to be made by the City after the date of payment of the expenditures.
PASSED by the City Council of the City of Blaine this 17th day of May, 2018.