Consent Ben Hayle, Communications Manager
Title
Title
Accept Bid from Johnson Litho Graphics in the Amount of $102,580 for the 2023 City of Blaine Printing Contract
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Executive Summary
The City of Blaine contacts with a printing company to print and mail the City’s major community publications.
Background
The City of Blaine printing contract covers 23 print publications per year. These publications include:
CityConnect Newsletter: 6 issues
BizConnect Newsletter: 2 issues
RecConnect Program Guide: 3 issues
MAYCConnect Newsletter: 12 issues
The current printing contract expires at the end of 2022. An RFP was posted on the city website and sent to companies that had previously bid on City printing projects. A total of three bids were received and ranged from $102,580 - $223,132.62. The full bid sheet is included as an attachment to this item. The City’s current printing vendor did not submit the low bid. After vetting the low bid company, staff is comfortable with awarding the contract to the lowest bid that was submitted by Johnson Litho Graphics. Staff is also recommending the council accept the 2024 renewal term to protect against further increases in the paper market.
Strategic Plan Relationship
The professional printing and mailing of the City’s newsletters is part of the effective communication strategic priority.
Board/Commission Review
N/A
Financial Impact
The cost of paper has risen more than 25 percent over the last year. Due to this increase, staff budgeted to expect a rise in the newsletter production cost. The low bid does fit within the 2023 proposed budget.
Public Outreach/Input
The RFP was posted on the City website under the bids section.
Staff Recommendation
Approve the 2023 printing contract and 2024 renewal terms.
Attachment List
Body
WHEREAS, the City of Blaine requested proposals for the 2023 printing contract and renewal terms for subsequent years;
AND WHEREAS, Johnson Litho Graphics submitted the low bid of $102,580 and a 2024 renewal rate of not to exceed a seven percent increase
NOW, THEREFORE, BE IT RESOLVED, that the Blaine City Council directs as follows:
1. The Mayor and City Manager are authorized to enter into a contract with Johnson Litho Graphics for the City’s major print publications for 2023.
2. That the Mayor and City Manager may enter into a similar contract with Johnson Litho Graphics for 2024 at an expense not to exceed a seven percent increase from 2023.
PASSED by the City Council of the City of Blaine this …. day of ………, ……