Administration - Alison Bong, Deputy Finance Director; Jerome Krieger, Senior Parks and Recreation Manager
Title
Title
Adopt the 2023 Park Development and Bandshell Budgets and 2023-2027 Capital Improvement Program (CIP)
end
Executive Summary
Staff recommends that council adopt the proposed Park Development and Bandshell 2023 Capital Budget and 2023-2027 Capital Improvement Program (CIP). Finance and Parks and Recreation presented the 2023-2027 Park Development CIP, including the 2023 Park Development and Bandshell Fund Budgets, at workshop on November 7. The council had an opportunity to ask questions and discuss different projects within the budget.
Background
Parks and Recreation, Public Works, and Engineering staff have collaborated with the Finance Department to develop a traditional format for the 2023-2027 Park Development Capital Improvement Program (CIP). The Park Development CIP includes resources from two accounting funds: the Park Development Fund and the Bandshell Fund. The Bandshell Fund was established to better account for donations and tax levy proceeds related to the bandshell project. The Park Development Fund and Bandshell Fund are both utilized for the purpose of park development, so they are being presented for adoption together.
The program is vetted annually by staff with board and council guidance. The projects listed in 2023 will be next year’s Park Development and Bandshell Capital Budget upon council adoption. Projects in the out-years (2024-2027) may be delayed, accelerated, or moved forward in priority based on regular budget and program discussions, emergent conditions, and other factors including economic pressures.
At the November 7 workshop, councilmembers expressed concerns around the construction of city hockey rinks due to hockey rinks potentially being part of the 105th redevelopment project. Finance staff followed up with parks and community development on the hockey rinks. Community development stated there is overall site design work and planning discussions that will need to occur with the developer over the next 12 months to determine potential location, feasibility, and cost of said rink(s). At this time, it is too early in the process to know whether a rink will be part of the overall project. Parks stated that if a rink is developed as part of the project, it would likely be a pleasure rink, similar to the Landmark Center in St. Paul, for residents and visitors looking for recreation which would not be able to be used for scheduled hockey team practices or games. The budget presented for adoption has not changed since it was presented at the November 7 council workshop.
Capital Improvement Plan (CIP) Summary:
A summary of the plan by category can be found below, and a detailed listing of the capital improvement program is included as a supplemental attachment.
The 2023-2027 CIP consists of three tables:
• Projects with Executive Summary - lists projects with a short summary and project costs by year
• Projects by Revenue Source - lists all revenues being requested to fund capital projects and shows the revenue allocations by project
• Projects by Expense Category - lists projects with expense categories to show what funds are being used for (Ex: construction, consulting, etc.)
The projects listed in 2023 will be next year’s capital budget upon council authorization. The 2023 project total on the capital improvement plan tables may be lower than the total approved project budgets due to the removal of prior period capital appropriations. The fund budget attachment reflects the total 2023 appropriations and shows the amount of carryover of prior year appropriations that are anticipated to be spent in 2023.
|
Revenues |
Budget to Date |
2023 Budget |
2024-2027 |
Revenue Total |
|
Donations |
650,000 |
350,000 |
- |
1,000,000 |
|
Park Dedication Fees - Park Development |
1,529,195 |
407,492 |
2,850,000 |
4,786,687 |
|
Property Taxes |
75,000 |
- |
- |
75,000 |
|
Park Development Reserve |
150,000 |
3,407,500 |
- |
3,557,500 |
|
Grand Total |
2,404,195 |
4,164,992 |
2,850,000 |
9,419,187 |
|
Project Costs |
Budget to Date |
2023 Budget |
2024-2027 |
Project Total |
|
Construction |
2,027,500 |
3,869,992 |
2,700,000 |
8,597,492 |
|
Consulting |
376,695 |
295,000 |
150,000 |
821,695 |
|
Grand Total |
2,404,195 |
4,164,992 |
2,850,000 |
9,419,187 |
2023 Projects and Expenses Include
• Aquatore Bandshell
• Jim Peterson Field and Hockey Lighting
• Jim Peterson Hockey Rink
• Jim Peterson Parking Lot Expansion
• Lexington Athletic Complex Hockey and General Rink
• Sunrise Ponds Park
Strategic Plan Relationship
This item meets the Well-Maintained Infrastructure strategic plan priority.
Board/Commission Review
The Park Board reviewed the item at their meeting on Tuesday, November 22. There were not enough Park Board members present to form a quorum; however, the members in attendance were supportive of the 2023-2027 Park Development and Bandshell Capital Improvement Plan budget.
Financial Impact
The proposed budget, if adopted, would appropriate $4.2 million for Park Development projects within the city for 2023, with $3.9 million appropriated in the Park Development Fund and $0.3 million appropriated in the Bandshell Fund. The proposed budget is in alignment with the 5-year plan and out-year projections show that there are adequate revenues and fund balance to support the proposed expenditures.
Staff Recommendation
By motion, adopt the 2023 Park Development and Bandshell Capital Budgets and 2023-2027 Capital Improvement Plan.
Attachment List
2023 Park Development Fund and Bandshell Fund Budgets
2023-2027 Park Development CIP
Body
WHEREAS, the proposed Park Development and Bandshell Capital Budgets and 2023-2027 Capital Improvement Plan for the fiscal year commencing January 1, 2023 have been prepared by the City Manager and staff; and
WHEREAS, the City Council has examined, studied, and reviewed said proposed Park Development and Bandshell Capital Budgets and Capital Improvement Plan; and
WHEREAS, the City Council has, after due consideration and deliberation, made such adjustments in the proposed Park Development and Bandshell Capital Budgets and Capital Improvement Plan as they consider necessary, desirable, or expedient.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Blaine as follows:
1. That the proposed Park Development and Bandshell Capital Budgets and Capital Improvement Plan attached hereto are approved; and
2. That the 2023 funding sources identified and attached hereto are approved; and
3. That the 2023 appropriations attached hereto are approved; and
4. That the City’s 5-Year Capital Improvement Plan be updated to reflect the approval of projects included in the proposed Park Development Capital Improvement Plan; and
5. That the City Manager is authorized and directed to implement and to administer, within the budgetary funding limits and within adopted City policy and relevant State and City laws and regulations, said approved Park Development and Bandshell Capital Budgets and Capital Improvement Plan.
PASSED by the City Council of the City of Blaine this 5th day of December 2022.