ADMINISTRATION - Jean M. Keely, City Engineer
Title
ACCEPT BID FROM WARNING LIGHTS OF MINNESOTA, INC. IN THE AMOUNT OF $50,940.80 FOR THE 2016 PAVEMENT MARKINGS, IMPROVEMENT PROJECT NO. 16-03
Background
Bids were received at 10:30 AM, March 22, 2016, for Project No. 16-03. A total of four bids were received ranging from $50,940.80 to $60,921.55. The three lowest bidders are as follows:
|
Warning Lights of Minnesota, Inc. |
$50,940.80 |
|
Sir Lines-A-Lot |
$54,046.89 |
|
Traffic Marking Service, Inc. |
$55,052.86 |
Bids have been checked and tabulated, and it has been determined that Warning Lights of Minnesota, Inc. of Minneapolis, Minnesota is the lowest bidder. The budget for pavement markings is $48,000. The low bid is over budget by $2,940.80. If Council accepts the low bid, it could require a budget adjustment later in the year based on final construction cost.
The Engineering Department has worked with Warning Lights of Minnesota, Inc. on previous contracts. I recommend the low bid be accepted and a contract entered into with Warning Lights of Minnesota, Inc. City Council is also asked to approve a 5% contingency to bring the total project budget to $53,487.84. The funding source for this project is the General Fund and sufficient funds will be identified to cover these costs.
Recommendation
By motion, adopt the resolution.
Body
WHEREAS, pursuant to advertisement for bids for Improvement Project No. 16-03, said bids were received on March 22, 2016, opened and tabulated according to law, and the following three lowest bids were received complying with the advertisement:
|
Warning Lights of Minnesota, Inc. |
$50,940.80 |
|
Sir Lines-A-Lot |
$54,046.89 |
|
Traffic Marking Service, Inc. |
$55,052.86 |
AND WHEREAS, Warning Lights of Minnesota, Inc. of Minneapolis, Minnesota is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Blaine as follows:
1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Warning Lights of Minnesota, Inc. for the designated improvements in the amount of $50,940.80.
2. A 5% contingency is hereby approved to bring the total project budget to $53,487.84 and the Public Services Manager is hereby authorized to sign all change orders up to the authorized project budget amount.
3. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bonds submitted with their bids, except the three lowest bidders. When a contract is duly executed, the bid bonds of the two remaining unsuccessful bidders will be returned. The bid bond of the successful bidder will be retained until the performance and payment bonds have been executed and approved, after which the bid bond will be returned.
PASSED by the City Council of the City of Blaine this 7th day of April, 2016.