AWARDS - PRESENTATIONS - ORGANIZATIONAL BUSINESS Cathy Sorensen, City Clerk
Title
RECORDING SECRETARY SERVICE ADDENDUM TO THE AGREEMENT FOR 2019
Background
TimeSaver Off-Site Secretarial Service (TOSS) has been recording minutes for City Council meetings since July 1993. In 2000 a formal Recording Secretary Service Agreement was signed and each year thereafter an addendum to the agreement has been submitted for Council approval.
The attached Addendum reflects a less than 2.5% increase in rates for 2019. The addendum will become part of the original contract if approved by Council. The original contract contains a clause that allows either party to cancel this Service Agreement with or without cause upon thirty (30) days written notice.
Currently, TOSS is recording minutes at all City Council meetings, workshops, EDA meetings, Planning Commission, Park Advisory Board, Traffic Commission, Special Board of Review, and Natural Resources Conservation Board meetings. In addition TOSS covers special workshops and Council meetings as needed and posts approved minutes to Legistar for public viewing on the City’s webpage. The Addendum reflects their fees for all recording services and extends the expiration date to December 31, 2019.
Recommendation
By motion, authorize the Mayor and City Manager to enter into an Addendum to the original Contract with TimeSaver Off-site Secretarial Service for Recording Secretary Services for 2019.