Administration - Jon Haukaas, Director of Public Works
Title
Approve Purchase of Replacement Spray Patching Machine
end
Executive Summary
This action requests approval to purchase a replacement unit for the asphalt spray patching machine that was a total loss after the fire at the Public Works building on March 15, 2022.
Background
The Public Works department has been using a 2002 Rosco spray injection patcher for many years to perform minor pothole repairs throughout the year. This unit allows a single employee to repair small holes at all times of the year by spraying a mixture of asphalt emulsion and aggregate to fill minor holes. We can address these minor repairs early before they expand to bigger problem areas. Larger potholes typically require a full crew and hot mix asphalt only available from approximately May to October.
The current unit was a total loss in the fire that occurred at the Public Works facility on March 15, 2022, while it was being prepared for this year’s use.
Staff has worked with several vendors to conduct working demonstrations of similar units as we looked for a replacement. Staff determined that the Rosco Unit is still our preferred machine for this type of work. Typical delivery timelines for this type of equipment range from 12 to 18 months. Ruffridge-Johnson Equipment Company Inc. of Centerville, MN has a similar unit that is currently being built and can be delivered to the city this summer. It is the modern equivalent of the unit we have been using for years, which will require significantly less training time to operate correctly.
Ruffridge-Johnson Inc. has provided the attached quote of $299,175 for a new 2022 Rosco RA-400 spray injection patcher. This is State Contract pricing and so meets the purchasing policy requirements.
Strategic Plan Relationship
This action relates directly to the City of Blaine Strategic Plan Item No. 6 - Well Maintained Infrastructure.
Board/Commission Review
N/A
Financial Impact
The cost to replace this unit will be charged to the city’s self-insurance fund.
Public Outreach/Input
N/A
Staff Recommendation
By motion, authorize the purchase of a replacement asphalt spray patching machine from Ruffridge-Johnson Equipment Company, Inc in the amount of $299,175.
Attachment List
Equipment Quote