Administration - Jon Haukaas, Director of Public Works
Title
Title
Amend the 2022 Storm Drainage Utility Fund Budget
end
Executive Summary
Staff is requesting approval to reappropriate funds in the approved stormwater capital budget.
Background
Council adopted the 2022 Storm Drainage Utility Fund budget on December 6, 2021. This utility is designed to recover the cost of maintaining the City’s storm drainage system. All amendments proposed herein require a reallocation of previously appropriated funds. The amendment brought forth would reappropriate funds appropriated for capital equipment as well as capital project appropriations.
The Storm Drainage Fund’s capital equipment budget originally included a $60,000 expenditure for a scale to accurately measure salt use. After discussions with vendors, staff have determined that it would be more efficient and affordable to implement salt measuring technology by installing sensors directly onto the plow trucks. This eliminates the staff time required to continually load and empty trucks to accurately weigh and record salt use. Staff requests the council approval to reappropriate these funds to upgrade the salt distribution technology in up to 7 existing dump trucks at a total cost of approximately $46,000.
The original 2022 capital budget included a project appropriation of $260,000 for improvements to the washdown facility at Public Works. Since the adoption of this capital budget the scope of the washdown facility project has been altered. Staff is proposing a full sediment capture and drainage basin to be installed to filter pollutants from vehicle washdowns to prevent pollution of the creek along the east property line of the main Public Works building. Due to site constraints and required maintenance the scope changed from a pre-cast treatment structure to a larger, cast-in-place concrete structure. Additionally, the price of construction materials has increased. Due to these reasons, staff proposes to increase the Public Works washdown facility project budget from $260,000 to $385,000.
Since adoption of the 2022 capital project appropriation staff has identified a need to replace a culvert as part of the Happy Acres Park project. Originally, this was included in staff’s long-term plan to replace this culvert in 2027. Staff recommends accelerating this culvert replacement project and combining the work under the Happy Acres Park improvement project due to the cost savings.
To fund these two project amendments within the approved appropriation, staff proposes postponing the 99th Street CIP Lining project a future year. The project budget is $250,000.
A breakdown of the original allocation and the proposed amendment can be seen in the table below:
|
Capital Equipment Budget |
Original Allocation |
Proposed Allocation |
|
Weigh Scales |
$60,000 |
|
|
Salt Dist Measurement Tech |
|
$46,000 |
|
Capital Project Budget Original AllocationProposed Allocation |
|
|
|
Public Works Washdown |
$260,000 |
$385,000 |
|
Coon Creek Watershed Study |
$26,000 |
$26,000 |
|
Oak Creek Park Infiltration Basin |
$150,000 |
$150,000 |
|
Outfall repair at 106th and Fillmore |
$100,000 |
$100,000 |
|
99th Street CIP Lining |
$250,000 |
$0 |
|
Happy Acres Culvert |
$0 |
$125,000 |
|
Total |
$786,000 |
$786,000 |
The proposed amendments have been reviewed by the Finance Department.
Strategic Plan Relationship
Adoption of annual capital budgets contributes to the overall financial stability of the City and the projects proposed will help achieve the city’s priority of a well-maintained infrastructure.
Board/Commission Review
No Board or Commission review required.
Financial Impact
Amending the budget ensures the City is providing the necessary resources to fund all activities, programs, and initiatives of the 2022 budget as adopted and amended by the City Council. This amendment does not alter the 2022 approved budget.
Public Outreach/Input
None required
Staff Recommendation
Adopt the resolution below amending the 2022 Storm Drainage Utility Fund budget.
Attachment List
None
Body
WHEREAS, Sound budgeting principles promote appropriating necessary funds required to accomplish approved objectives; and
WHEREAS, Sound budgeting principles also promote providing for contingencies and unforeseen emergencies so as to not prevent objectives from being met; and
WHEREAS, Appropriations were made in 2022 sufficient for anticipated activity; and
WHEREAS, transparency of the budget approval process to the project contracting process is in the best interest of the community; and
WHEREAS, actual activity and evolving priorities have resulted in the need to reappropriate available funds to align with changing priorities within the Storm Drainage Utility Fund.
NOW THEREFORE BE IT RESOLVED that the City Council of Blaine amends the 2022 Storm Drainage Utility Fund, and authorizes the City Manager to implement these amendments to the budget as follows:
• Capital Equipment Budget
o Reappropriate $60,000 originally appropriated for the purchase a scale to accurately measure salt use, to be used for the purchase of truck sensor technology to accurately measure salt use
• Capital Project Budget
o Reappropriate $250,000 from cast-in-place lining at 99th Street to:
§ Public Works Washdown project, $125,000
§ Happy Acres Park Culvert Replacement project, $125,000
PASSED by the City Council of the City of Blaine this 20th day of June, 2022.