Administration - Dan Schluender, City Engineer
Title
Title
Authorize City Manager to Enter into Five-Year Contract with E.G. Rud & Sons, Inc. in Accordance with Proposal Dated April, 25 2022 for Stormwater Pond Surveys
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Background
Since 2008 the City has surveyed its stormwater ponds to determine the need for maintenance excavation. Twenty percent of the ponds are surveyed each winter under frozen conditions to facilitate the ease of working over the water. E.G. Rud & Sons, Inc. has performed the work with their bid being the lowest in each of the past three five year cycles. E.G. Rud & Sons is in the engineering pool for this scope of work and provided a quote for this project. Deliverables included an electronic copy of the surveys for each pond.
The city has been divided into five regions with on average 61 ponds in each region. All ponds have been surveyed three times providing a valuable base of data. Ensuing surveys will be compared to the previous work to see if pond depths have changed to a point where excavation is necessary. This enables the city to be compliant with the requirements of the MS4 permit.
It is recommended that the City enter into a contract with E.G. Rud & Sons, Inc. for the next five-year cycle of surveys to build on their experience on this project and ensure consistency and accuracy with the end product.
Strategic Plan Relationship
This project aligns with the City’s strategic plan goal of well-maintained infrastructure by providing high quality storm sewer infrastructure.
Board/Commission Review
Not required.
Financial Impact
The proposal from E.G. Rud includes a price per pond per year. Broken our per region, the estimated budget for this 5 year contract is as follows:
2023 $29,355
2024 $40,125
2025 $34,410
2026 $33,925
2027 $31,535
$169,350.00
The funding source for these improvements will be the Storm Sewer Utility Enterprise fund and sufficient funding is available.
Public Outreach/Input
None required.
Staff Recommendation
By motion, authorize the City Manager to enter into a contract with E.G. Rud & Sons, Inc. for the next 5-year cycle (2023 - 2027) of stormwater pond surveys.
Attachment List
E.G. Rud Estimate