Workshop Item Cathy Sorensen, City Clerk
Title
Title
Facility Use Policy for City Hall
end
Background
Staff met to review City Hall room usage once construction is complete and upon discussion drafted the proposed changes to the current policy. Highlighted below are some of the key points staff believed were important to consider in the updated policy that would allow public use of meeting space at City Hall while remaining consistent with use and rental of meeting space at the Mary Ann Young Center (MAYC):
• Charge for room usage for all rooms
o Consistent with MAYC, otherwise users will leave MAYC and return to City Hall
o Fees needed to help offset any additional coverage not provided through staggered staffing or other means
• Establish online reservations through CivicRec - no more issuance of card keys
• Fee structure/deposit similar to MAYC, resident/Blaine business different fees than non-resident/non-Blaine business
o $25/hr resident/$35/hr non-resident - minimum 2 hrs - Aquatore, Radisson Trail, Laddie Lake, Westwood
o $35/hr resident/$50/hr non-resident - minimum 2 hrs - Sanctuary, Parkview
o $65/hr resident/$85/hr non-resident - minimum 2 hrs - Community Room, Cloverleaf Farms (by permission of Facilities only)
§ $100 deposit required
• 8AM-4:30PM Community Room Monday-Friday, availability limited
o Additional benefit not offered before
• 5PM-10PM Monday-Friday
• Available rooms
o Sanctuary
o Parkview (new)
o Community Room (new)
o Westwood (former City Clerk’s office)
o Laddie Lake
o Radisson Trail
o Aquatore
• City-sponsored events allowed in any room by permission of Facilities Management
o Red Cross blood drive, etc.
• Alternative spaces available
o MAYC
o Park shelters
o Fire Station 3
• Space not available - staff use only
o Council Chambers
o Lexington
o Lochness
o Mark Stack
o Other internal spaces
• Beyond the Yellow Ribbon, Blaine Festival, Historical Society - no charge
• Technology available for use -training materials would be provided
• Plan for building access via iPhone by spring - use of key cards then no longer necessary
Staff Recommendation
Staff is seeking input on the proposed policy.
Attachment List
Facility Use Policy for City Hall